Privacy Policy

Data Protection

Introduction

DZ GROUP SRL, with its registered office at 9, rue des Vanneaux, 7340 Colfontaine – Belgium, and registered in the Crossroads Bank for Enterprises under the company number BE 0546.756.534, places great importance on the secure, transparent, and confidential collection and processing of your personal data.

We particularly aim to protect the data of our clients, service providers (subcontractors and suppliers), among others, from loss, breaches, errors, unauthorized access, or processing.

Through this Data Protection Policy, we aim to inform you about the collection and processing of your personal data.

We ask you to read it carefully as it contains important information about how and why we process your personal data.

By providing your personal data, you explicitly acknowledge that you have read this Data Protection Policy and explicitly accept its content and the processing of your data.

Scope

This Data Protection Policy applies to all services provided by DZ GROUP SRL and, more generally, to all activities it carries out.

Data Controller and Commitments

DZ GROUP SRL, with its registered office at 9, rue des Vanneaux, 7340 Colfontaine – Belgium, and company number BE 0546.756.534, is the controller of your personal data.

When collecting and processing your personal data, we comply with Belgian data protection laws and the General Data Protection Regulation (GDPR) which came into force on 25 May 2018.

Personal Data

Depending on your activities and relationship with our company, you may provide us with the following personal data: your identity and contact details (name, title, address, email address, phone number, mobile phone number).

Please note that you are responsible for the accuracy of the data you provide to us, and we rely on it being correct. If any data is outdated, we kindly ask you to notify us immediately.

You are not obliged to provide your personal data, but please understand that we may not be able to offer certain services or collaborate without your consent to the collection and processing of some data.

Purpose of Processing and Legal Basis

Client Data

In the context of our services and activities, we collect and process identity and contact data of our clients and principals, their staff, employees, agents, and any other useful contacts. The purposes of processing are the execution of our agreements, client management, and accounting. The legal bases are the performance of a contract, compliance with legal and regulatory obligations, and/or our legitimate interest.

Supplier and Subcontractor Data

We collect and process identity and contact data of our service providers (suppliers and subcontractors), including their (sub)subcontractors, personnel, collaborators, agents, and other relevant contacts. The purposes are contract execution, supplier/subcontractor management, and accounting. The legal bases are contract execution, compliance with legal and regulatory obligations, and/or our legitimate interest.

Employee Data

We process the personal data of our employees for personnel and payroll management purposes. Due to its specific nature, this processing is more thoroughly covered in the internal Work Regulations and the Employee Data Management Policy.

Other Data

We also process personal data of other individuals, such as new clients/prospects, useful contacts in our industry, etc. The purpose is business development, direct marketing, and public relations. The legal basis is our legitimate interest or, in some cases, contract execution.

Duration of Processing

Personal data is retained and processed by DZ GROUP SRL for a period necessary depending on the purposes of the processing and the nature of the relationship (contractual or otherwise).

Client and supplier data will, in any case, be retained as long as necessary for management purposes or as long as required by specific legislation or in the case of ongoing disputes where personal data is needed.

 

Your Rights

In accordance with and under the conditions set by Belgian data protection legislation and the GDPR, you have the following rights:

  • Right of access: You have the right to access your data held by DZ GROUP SRL and to check how it is being used, free of charge.
  • Right to rectification: You can request correction of inaccurate or incomplete personal data.
  • Right to erasure or restriction: You can request deletion or restriction of processing under conditions defined by GDPR. DZ GROUP SRL may refuse deletion or restriction if the data is necessary for legal compliance, contract execution, or our legitimate interest.
  • Right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit it to another controller.
  • Right to object: You may object to the processing of your personal data for serious and legitimate reasons. However, you cannot object to processing necessary for legal obligations, contract execution, or our legitimate interest.
  • Right to withdraw consent: If processing is based on prior consent, you may withdraw this consent at any time. The data will then only be processed if another legal basis applies.
  • Automated decisions and profiling: DZ GROUP SRL confirms that it does not use automated decision-making or profiling in its data processing.

You may exercise your rights by contacting DZ GROUP SRL at 9, rue des Vanneaux, 7340 Colfontaine – Belgium. The contact person is the web designer, reachable at: dzgroup.tech@gmail.com

If you believe your rights are not respected or your concerns are not addressed within our organization, you may file a complaint with:

Data Protection Authority
Rue de la Presse 35, 1000 Brussels
Tel: 02 274 48 00 / Fax: 02 274 48 35
Email: contact@apd-gba.be

You also have the right to seek judicial remedy if you believe you have suffered harm due to the processing of your personal data.

Data Transfers to Third Parties

Some personal data collected by DZ GROUP SRL may be transferred to and processed by third parties, such as our IT provider, accountant, or auditor.

Currently, these third parties are not located outside the European Economic Area (EEA). If this changes, data will only be transferred to third countries with adequate levels of protection.

Employees, managers, and/or representatives of the above-mentioned service providers are bound by confidentiality and may only use your data for the purposes for which it was provided.

If necessary, personal data may also be transferred to other third parties in case of full or partial reorganization, transfer of activities, or bankruptcy. Such transfers may also occur to comply with legal obligations or official requests. DZ GROUP SRL will make reasonable efforts to notify you in advance, unless not feasible due to technical, commercial, or legal reasons.

DZ GROUP SRL will never sell your personal data or make it available to direct marketing companies or similar services, unless with your prior consent.

Technical and Organizational Measures

DZ GROUP SRL takes appropriate technical and organizational measures to ensure a sufficient level of data security and to protect your personal data against loss, alteration, unauthorized access, or accidental disclosure.

DZ GROUP SRL cannot be held liable for any direct or indirect damages resulting from misuse or unlawful processing of personal data by a third party.

Third Party Access

In light of data processing, DZ GROUP SRL may grant access to your personal data to its employees, collaborators, and agents. DZ GROUP SRL ensures a similar level of protection by imposing contractual obligations equivalent to those set out in this policy.

Questions?

If you have any questions regarding the collection or processing of your personal data after reading this Privacy Policy, you can contact DZ GROUP SRL by mail at 9, rue des Vanneaux, 7340 Colfontaine – Belgium or the web designer at: dzgroup.tech@gmail.com